Frequently Asked Questions (FAQs)

1) When will I be able to register for EPC’26 ?

Registration is now open!
– You can check our registration page for your individual reservations.
– You could email to congress@devent.com.tr for your sponsorship registration or group registration requests.
– Once you send an email, D Event (PCO)’s professional team will assist you to get registered as soon as possible.

2) When are the various registration deadlines?
– Early Bird Rates expire on April 6, 2026 23:59 (GMT+3).
– All participants should submit their abstracts by December 31, 2025 23:59 (GMT+3).
3) What venue will host EPC’26 ?
EPC2026 will be held in Acıbadem University Kerem Aydınlar Campus / Ataşehir Istanbul, TÜRKİYE.
4) How do I receive my registration confirmation?

Confirmation mails are sent to the email address provided during the registration process. If you did not receive your confirmation mail, please contact to congress@devent.com.tr

5) Do I need a visa to come to Turkey? / I need a letter in order to obtain a visa. Whom do I contact?

If you have registered for the congress, you can request a participation letter for your visa application via e-mail ( congress@devent.com.tr ).
Please visit the website of the Ministry of Foreign Affairs of the Republic of Turkey for more information: https://www.mfa.gov.tr/visa-information-for-foreigners.en.mfa

7) Can I bring a spouse or other guest to the program?
– Only participants whose registration fee has been paid will be able to enter the congress center. If you want the person you bring with you to enter this area, you have to pay a registration fee for that person too.
8) What is the EPC’26 Refund Policy related to paid registration fees in the case of conference cancellation?

– All cancellations should be submitted to D Event Tourism ( congress@devent.com.tr ).
– For cancellation of registration, accommodation, transportation and/or any sponsorship made before January 5, 2026, 10% of the total amount paid and any probable bank transfer charges will be deducted and the remaining amount will be refunded.
– No refunds will be granted for any cancellation after January 5, 2026.
– Refunds for cancellations made before this date will be paid to the accounts notified via bank within 60 days from the start date of the organization.
– Sponsor companies must have made all their payments before the event. 10% interest rate will be applied over the total invoice amount for each monthly delay that may occur in payments.
The following rules shall apply:
Name changes: they will cost €50 (VAT included). Name changes must be made within the same quota. Name changes may be made up to 10 days before the start of the meeting, they will not be processed from that date.
Cancellations: cancellations may be made up to 30 days before the start of the meeting, giving the right to a refund of the amount paid, except for €60 (VAT included) for administrative costs. From that date on, they will have 100% expenses. Refunds will be made one month after the Meeting.

9) Can I make presentation in my language?
Official conference language is English. So all presentations must be made in English.
10) Regarding the oral presentation do I need to send it in advance as well or is it enough to bring it at the meeting?
We kindly ask all our speakers to deliver their presentations to the technical desk at least 2 hours before the scheduled speaking time. This will help ensure the smooth and timely flow of the program. We kindly ask all speakers to adhere to the speaking times specified in the scientific program so that sufficient time can be allocated for other presentations and discussions. Thank you for your cooperation and understanding in this matter.
11) Is there a template for the posters? What are the dimensions we have to set?

All details regarding poster presentations will be included in your acceptance letter. For any questions, please do not hesitate to contact us through congress@devent.com.tr

12) How can I get my congress participation certificate?

Your participation certificate will be sent to your e-mail address in PDF format within 1 week after the meeting is over.

13) How can I get the congress book?

Congress book book will be published on the meeting website in PDF format as soon as possible after the course ends.

14) What are the services included in congress registration?
Registration includes: participant badge, certificate of participation, entrance to the meeting center, participation in scientific meetings, coffee breaks and lunches included in the program.
15) What are the services included in accommodation?
Bed and Breakfast are included in the accommodation.
Check-in after 15:00, Check-Out before 12:00 in the afternoon.
16) Is there an organization for dinners?
Please be advised that there will not be a special dinner organized for the congress participants. Each individual will be responsible for their own dinner arrangements and expenses. We recommend exploring the local restaurants and cafes in Istanbul, which offer a wide range of delicious and affordable food options. Thank you for your understanding and cooperation.
17) Oral Style Presentation Guideline
1. Bring your presentation data on a USB flash drive to the Speaker Ready Desk. Windows is the only operating system available for the presentations. If you have prepared the presentation data on a Macintosh, you are required to bring your own laptop with a HDMI adaptor. *For those wishing to show a movie, please bring your own laptop. You are also required to make sure that your data has not been infected by any virus in advance by using the latest version of the security software.
2. Please review your data at the Speaker Ready Desk and check whether all the data is shown properly.
3. Even if you use your own laptop, you are required to check your presentation data at the Speaker Ready Desk and bring your laptop to the technical desk in your session room, 2 hours prior to the session starts. Following the conclusion of your session, we will return your laptop at the operation desk.
4. The Speaker’s Ready Desk will be open at the scientific program dates and times. Speakers are required to present their information at least 1 hour before the session starts.
18) What are the top attractions in Istanbul?

Official Website of Istanbul Culture and Tourism Directorate: The official website of the Istanbul Culture and Tourism Directorate provides information about all the touristic and cultural sites in Istanbul.
Website: www.istanbul.com

TripAdvisor Istanbul Page: TripAdvisor is a platform where travelers share their experiences and reviews. On the Istanbul page, you can access visitor reviews and recommendations.
Website: www.tripadvisor.com/Attractions-g293974-Activities-Istanbul.html

Contact
If you have any further questions, please send an e-mail to congress@devent.com.tr .